Showing posts with label Oracle Taleo Business Edition(TBE) Recruiting Cloud. Show all posts
Showing posts with label Oracle Taleo Business Edition(TBE) Recruiting Cloud. Show all posts

Monday 30 November 2015

Onboarding in Taleo Business Enterprise-Hiring New Employees

Onboard/Off board in Taleo
Onboarding is a process by which a new employees are welcomed onboard of the organization. As part of the joining formalities the newly hired employees has to complete a few activities that the company wants from them. This is where the Taleo Onboarding modules will come into place. It is most important to ensure your new employee feels welcome and valued.

Benefits of Onboarding
  •  Order Smartphone’s
  • Equipment Requisition.
  •  System access.
  • Assign Phone Number.
  • Tax Forms.
  •  Emergency Contact.
  •  Assign Email Address.
  •  ESign Forms.
  • Benefits Package

      Taleo Business Edition Onboarding key features
  •    With Taleo Business Edition Onboard, you can automate a process that is historically paper-intensive.
  •    Taleo helps people become product fast. It lets the candidate know that the organization has invested in them.
  •     All the bulk paper work has been reduced In Taleo Onboarding module.  
  •     This way the form filling becomes easy. The hired employee need not waste time by filling the needed onboarding formalities on the day of joining. He can fill everything online.
  •     More over the data also gets pre populated in the online forms.
  •    Taleo also provided the option of printing the forms if needed.
  •    All we have to do is tie up the appropriate forms to the employs the employee will be informed by system trigged emails.

       Business Benefits:
  •       It is easy to integrate Taleo with the existing system.
  •     The secured authentication provides auditable records of when the form was filled and signed by the employees
  •    The management can keep a track of the employee activity online by monitoring the progress bar of each employee activity.
  •     Most important of all is Taleo helps newly hired candidates to become product fast.  It lets the candidate know that the organization has invested in them.

       Quick Start Steps

    1.Choose the PDF form that needs to be filled by the Employees/New hired candidates.
   2. Open it in latest version of adobe reader and choose the Prepare Form.


   3.It will automatically create the required test and date fields. As below

   4.We also have the option of adding the text fields into the form if needed. Once finalized save              the  PDF form.
   5. Login into the Taleo system as administrator and choose customize onboard/Off board.
   6. In the customize forms group box choose configurable Forms.
   7. In the Employee PDF Forms section of the configurable Forms page click on Upload PDF Forms link and choose the form that we have created earlier and upload it into the system by giving it an appropriate Name for the form.
   8.Once uploaded the form gets listed in the Employee PDF Forms section. Choose Edit option from the drop down to the right of the form that was uploaded
   9. It will take you to edit configurable Forms page where we have to click on the fields and choose Merge field radio button and then choose the appropriate fields from the system which  will pre populate the data at the time when the form is sent to the employees.



      10. After configuring the fields save the form. And go to customize On boarding/off boarding page to choose On boarding Activity Templates from the Customize Onboard/Off board group box.
     11.It will take you to Activity Administration: On boarding page where we have to create a new activity. Click on the New Activity Template.
   12. It will take you to Add On boarding Activity in which we are required to give a proper name for the   new activity template and choose one of the three options in the Details group box based on the requirement. This for which the form is to be used for.
                                                    § Employee  
                                                                     § User 
                                                                     § Contact  

     
   13. For this example we have to chosen Employee option and click on next.

   14. In the Add Activity: Employee form page we have to choose the respective form in the list by clicking on the select form link in the Activity Details page. And also give the proper Employee facing title and it description in it. 



   15.We also have the option of giving the Due date for the form by default we will have the Select            Due Date when Activity is assigned option. This allows us to choose the due date at the time            of form assigning. Now click on save.


    16.  Now Click on the Onboard/Offboard tab. It will take you to the Onboard Home page.

      17. Click on the New Packet button to create new activity for the candidates. Give the proper title and choose the employees from the list. And also choose the status to be active and assign the owner of     the packet for tracking purpose by default the user who creates the packet will be the owner. Click    next.



    18. It will take you to Assign On boarding Activities page Click on the add activity button and choose the on  boarding forms that we have created earlier. Once we choose the related activity from the list the page will display the form details along with the due date for the form to be completed by the employee. Click on  save.


      19.  Once we click on save the system will trigger a welcome mail to all the employees from the list.The email will have a link for setting up a password and the login Employee Id. Once the employee sets up the password he\she will be redirected to employee login page where they have to login to fill up the onboarding formalities.


    20. Once the employee loges in with their user id and password. They will be displayed with the list of activities. In this case we have On boarding activity. In the Active Activities the employee is listed with the NDA form. The employee has to click with View/Sign button.


   21. It will take you to the Form page where the employee can view/ verify and correct the pre populated data. Once the verification is done the employee can click on the eSign and submit form button on the top of the page.
   22.The system will ask for the acknowledgment where the employee has to give his user name and                        password once again and click on eSign button. This will be audited in the system.



    23. Now login as a User and click on the Onboard/Offboard tab. In the Onboard home page the system will   display all the activity that was created and owned by the user.


     24. The user can keep track of the activity by clicking on the view button on the right of the packet.
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      Author:
      Venkatesh Ramasamy
      Kovaion Cloud Practice.

Tuesday 20 October 2015

Cloud Talent Management Solution - Oracle Taleo Business Edition (TBE)

Oracle Taleo Business Edition(TBE) Recruiting Cloud service will enable you to simplify sourcing and recruiting to increase the quality of organizations new hires and significantly reduce the talent attraction costs.
Oracle's TBE is a cloud SAAS (Software As A Service) application. Hence there is no need of complex software installations & product maintenance. Once the TBE access is provided to the organization the SOLUTION will be up and running in days and not weeks. Kovaion being the Oracle Cloud Reseller & Services partner is aiming to complete the standard TBE implementation in 2.5 weeks (Current implementation cycle is 4 weeks with Kovaion's rapid implementation methodology).
The advantages that comes with Cloud solution
  •  Low Cost (Implementation / Subscription)
  • Less Maintenance
  • Easy to configure and use the system

Various reasons why customers would prefer choosing the Oracle TBE recruiting cloud service product.
  1.  Designed for the non technical user – this means the organization or the company doesn’t have to  depend on the IT staff  to deploy or support the TBE solution
  2. Business processes, candidate workflow, requisition candidate workflow, forms and page layouts are all very much configurable to suit your business needs and can be customized and modified as the company grows in size. Even if the requirements keep changing at a later stage all of the above can be configure and customized.
  3. TBE recruiting Cloud Service supports interaction and communication with agencies, vendors and contacts that normally help the company with the recruiting efforts
  4. Integration with Outlook enables the customers to leverage tools you use on a daily basis while importing the candidate data and tracking all of their activities in a central location.
  5. Oracle TBE Recruiting Cloud Service products deliver clear business benefits to rapidly growing, midsize companies
  6. End users can easily adapt and master the products and count on the immediate productivity gains achieved by using the TBE recruiting product.
  7. You get built in compliance reporting which meets the regulatory requirements, more over any number of new customized reports can be created for recruitment using the TBE recruiting cloud services.

Access and Analyze Recruiting Data

Oracle TBE Recruiting Cloud Service products include a set of standard reports, custom metrics, and dashboards. You can use these reports to measure objectives, efficiency, and effectiveness without report writing or authoring expertise. You can schedule reports to run at your convenience so you are never stuck waiting for information. Security features allow you to control access to information by role and reporting structure so that confidential information is protected. With at-a-glance data summaries available via embedded executive dashboards, you can easily analyze your recruiting data to make better-informed decisions.

Oracle TBE Recruiting Cloud Service products provide all the functionality you need to develop an efficient recruiting process.
Online career sites. Get a fully branded career Website that matches your corporate site. Create multiple branded career sites to accommodate your different business needs.
Requisition management. Track and manage each of your job openings and keep teams in the loop with clearly defined ownership. Keep all users focused on their unique responsibilities with role based access and personalized views of tasks and due dates.
Smart sourcing. Post opportunities to your own career sites or expand your search to social networks and hundreds of free and paid job boards. Get the most out of your job board spend by automating the posting process and sourcing the most-qualified candidates faster.
Social networks and media. Use LinkedIn, Face book, and RSS feeds to expand your sourcing strategies and build relationships with potential candidates. Tapping into social networks helps you get quality referrals from people you know.
Candidate management. Instantly view your entire candidate database, import contacts from Microsoft Outlook and Excel, and flag candidates. Use universal profiles in the Oracle Taleo talent exchange, e-mail templates, and videos to build relationships with candidates.
Workflow customization. Configure specific candidate recruitment workflows for different positions. Create as many workflows as you need for your organization and assign them by open position.
• Automated prescreening and ranking. Conduct background checks; prescreen applicants, and score and rank candidates based on answers to questions. Use knockout questions to ensure that the most-qualified candidates rise to the top of your candidate pool.
• Microsoft Outlook and Internet Explorer integration.  Import candidates directly from your Outlook e-mail into an Oracle TBE Recruiting Cloud Service product, where candidate profiles are automatically parsed and organized. You can also quickly import candidates from Internet Explorer via its source bar when sourcing online. There’s no need to toggle between windows or cut and paste.
Web API integration. Use a Web API to easily integrate Oracle TBE Recruiting Cloud Service products with other applications or to create entirely new solutions.

Author:
Harish Kumar
Kovaion-Cloud Practice